The University has designated an Emergency Coordinator(s) for all of its occupied buildings. Each Emergency Coordinator is responsible for the following items:

  1. Before an emergency, prepare a departmental emergency plan which includes:
    1. Designation of the name of the emergency coordinator and alternates (deputies) to represent the department.
    2. Designation of an area away from building (100′ if possible) for key staff to assemble after building evacuation.
    3. Making a Communication Plan (please see Definitions, below) for notifying staff when building re-entry is permitted. This can be as simple as motioning with your hand to evacuated occupants while stating that it is ok to reenter the building.
    4. Compiling an Emergency Information List about building and occupants to be given to the University Sector Commander or the responding emergency response personnel. This list should include but is not limited to:
      1. A list of names and room numbers of building occupants, indicating persons needing assistance in evacuating. For additional information regarding special needs evacuations please read the article on page 3 regarding fire drills in the Safety First UNC Newsletter – (our online training designed for Emergency Coordinators)
      2. A list of rooms containing hazardous materials, including type and potential maximum quantity on hand.
      3. A list of equipment needing special attention in the event of power disruption. Also, you can include any special actions such as vulnerable areas which must be secured before leaving the building. Keep in mind that your life is more valuable than property.
      4. A list of departmental employees and home telephone numbers.
  2. During an emergency, each Emergency Coordinator is responsible for the following in accordance with the University Emergency Plan:
    1. Sweep through assigned area to alert occupants that an evacuation is in process and/or notify occupants that evacuation is mandatory when the fire alarm is sounding.
    2. Help building occupants needing assistance, and notify evacuation monitors, if any, to assist in the evacuation of all persons from the building or your department’s area if occupancy is shared with other departments.
    3. Be prepared to report to the Emergency Command Sector with emergency information contained on the Emergency Information List. This vehicle will display a flashing light-green, blue or red – depending upon which agency is managing the operation.
    4. If possible, assist Emergency Response Personnel in locating necessary areas in building to mitigate the problem.
    5. Account for the employees designated in your area by meeting building occupants at the assembly area, taking a head count, and when necessary implementing theCommunication Plan for re-entry. This includes advising building occupants regarding the situation when the Emergency Command Sector recommends it and notifying occupants when re-entry is permitted.
    6. In some cases, the Emergency Coordinator can advise Facilities Services/Physical Plant personnel in clean-up operations.
  3. After an emergency, The Emergency Coordinator will often receive evacuation reports from evacuation monitors and report evacuation status to the Sector Commander. Emergency Coordinators and monitors should report as much information as possible to EHS Fire Safety in an effort to improve future evacuations in their building.

These duties are also described in the online Annual Emergency Coordinator Training.

If you are an Emergency Coordinator for your building or department, or if you are interested in becoming one, call Kitty Lynn at 919-962-5728 with Environment, Health and Safety.

Our Emergency Coordinators are a valuable asset to our University. We provide our Safe Passages UNC newsletter twice annually to assist in your education. The safety articles provided within our newsletter approaches all aspects of campus safety without leaving your desk. We always welcome new ideas for an improved newsletter.

Contact Environment, Health and Safety for the name of the Emergency Coordinator for your building. Thank them for contributing to your safety.

Definitions

Communication Plan
is defined as how an Emergency Coordinator decides on notifying building occupants to re-enter the after the Emergency Response Personnel have determined that the building is safe to re-enter. Hand signals or verbal notification can be used.
Emergency Information List
can be made by hand using notebook paper, or done on a computer and printed out. It can consist of anything the Emergency Coordinator feels is important to note during an emergency including the aforementioned items.
University Emergency Plan
 
Emergency Command Sector
also includes (Emergency Response Personnel) and consists of any of the following three agencies: Environment, Health and Safety, Campus Police, and/or Chapel Hill Fire Department; who will work together or separately to provide mitigation in the event of a campus emergency.