This section has been reviewed and updated as needed: April 2014
State regulations require each State agency to create environment, health and safety committees to perform workplace inspections, review injury and illness records, make advisory recommendations to the administration, and perform other functions determined by the State Personnel Commission to be necessary for the effective implementation of the State Workplace Requirement Program. This section provides an overview of how UNC-Chapel Hill has implemented this requirement.
Basic committee operations are as follows:
- Review all safety and health policies and procedures established by the agency pertaining to hazards management, occupational health and clinical safety, laboratory and chemical safety.
- Review incidents involving work-related fatalities, injuries, and illnesses or near misses.
- Review employee complaints regarding safety and health hazards related to hazards management, occupational health and clinical safety, laboratory and chemical safety.
- Analyze the agency’s work injury and illness statistical records.
- Conduct inspections of work sites at least annually and in response to complaints regarding safety or health hazards.
- Conduct interviews with employees in conjunction with inspections of the workplace.
- Review agency’s training records to ensure compliance with regulatory training requirements.
- Conduct meetings at least once every three months. Maintain written minutes of such meeting and send copy to each committee member. Copy of minutes shall be posted in the appropriate workplace.
- Designate Employee Safety and Health Representative(s) to accompany representatives from regulatory agencies (i.e. NCOSHA, NC Department of Insurance, NC Division of Environmental Management) during safety and health inspections of the workplace.
- Make written recommendations on behalf of the committee to the Chancellor.
Each committee is composed of twelve employees, at least six of who are non-supervisory employees. The Director of the Department of Environment, Health and Safety, or designee, serves as an ex-officio member with voting rights on each committee.
Members of the safety committees are appointed by the Chancellor. Terms of the initial appointees are staggered to provide for one-third of the committee members being replaced each year. Terms are for three years and members will normally not serve consecutive terms although members initially appointed to less than a three-year term may be reappointed to a full term.
Time spent at committee meetings and committee activities is considered to be normal work time and will not result in any loss of pay or benefits. It is anticipated that work schedules can be adjusted to avoid committee service resulting in over-time pay. Committee membership will be limited to full-time, permanent UNC-Chapel Hill employees.