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Environment, Health and Safety (EHS) conforms to strict government regulations when transporting hazardous materials. If you are shipping or exporting equipment, infectious substances, diagnostic specimens or other hazardous materials, we can provide guidance and assistance concerning the permitting, licensing, packaging and shipping of these materials.
Contact Information
shipping@ehs.unc.edu

Export Control and International Shipments

The Policy on Export Controls states that all personnel, including employees, visiting scholars and students comply with all United States export control laws and regulations, including the Department of Commerce’s Export Administration Regulations (EAR), the Department of State’s International Traffic in Arms Regulations (ITAR) and the regulations administered by the Treasury Department’s Office of Foreign Assets Control (OFAC).

University activities involving any of the following may require authorization from the appropriate U.S. Federal Agency:

Biological and Hazardous Materials

The transportation of biological and hazardous materials is highly regulated by the Department of Transportation (DOT) and the International Air Transport Association (IATA). University personnel are required to adhere to the strict training and packaging requirements from these entities. Guidance and training is provided to help transport there research materials safety and lawfully.

Toxic Substances Control Act (TSCA) Compliance for Chemical Shipments

Information regarding documentation for chemical shipments subject to the Environmental Protection Agency’s Toxic Substances Control Act.

Shipping Documentation and Labeling

Shipper’s Declaration for Dangerous Goods form

As of January 10, 2011, FedEx will not accept a Dangerous Goods Declaration created using this template (all other carriers will). You must use a Dangerous Goods Declaration created using specific FedEx software. Contact EHS for more information on completing Dangerous Goods Declarations for FedEx shipments.

  1. Do not use this form unless you have been trained and certified according to the Department of Transportation Hazardous Materials Regulations.
  2. A color printer is required to produce the red hatched border. You will need to print multiple copies. Save your copy for two years.
  3. The form is set to the defaults for Passenger and Cargo Aircraft and Non-Radioactive. You can change these settings by clicking first on the blackened box, then on the box you want crossed out.
  4. Use great care when entering the nature and quantity of dangerous goods to ensure that the information is entered as specified by the regulations and that there are no typographical errors. When entering morethan one DG, use [Enter] to place the cursor on the desired line.
  5. If you use the UNC-Chapel Hill contract with Chemtrec for the 24 hour emergency contact,
    1. Be sure to include “UNC-CH” along with your department name in the shipper information.
    2. Enter 800-424-9300 (Chemtrec) as the 24-hour Emergency Contact. When out of the country: 703-527-3887.
    3. Fax the declaration to Chemtrec (703-741-6037). If this is the first time you are shipping this dangerous good, provide Chemtrec with a safety data sheet (SDS). For infectious substances, Health Canada provides some biological safety data sheets. Otherwise, you will have to create your own SDS for the pathogen. Chemtrec does not need an SDS for dry ice or liquid nitrogen.
Excepted Quantities form
Excepted Quantities Package Test Form

  1. A provision in the IATA DGR allows small quantities of some dangerous goods to be shipped as “dangerous goods in excepted quantities”. This provision may be useful for sending small quantities of chemicals that qualify for an excepted quantity allotment. Not all materials qualify for this provision and those that do are exempt for different amounts. NOTE: Infectious substances are not included in this provision.
  2. Do not use this form unless you have been trained and certified for shipping these chemicals, as required by the Department of Transportation Hazardous Materials Regulations. Please contact EHS (919-962-5712) to receive instructions on the specific requirements that pertain to excepted quantities.
  3. A color printer is required to produce the red hatched border. Consider printing onto an adhesive backed label. The minimum size requirement is 100 mm by 100 mm.
  4. Type the class number in the upper text box.
  5. If the shipper and consignee information is not already marked on your package use the lower text box to type either of their names and addresses. You only need to list one or the other on this label, not both.

For more information on the Excepted Quantities provision, visit the Biological Safety Manual – Chapter 11: Transportation of Infectious Substances.

Labels

FedEx Shipping Administration Platform

Packages sent to international locations to which FedEx can deliver and all domestic packages must be shipped through the University’s e-commerce platform with FedEx. UNC uses the Shipping Administration function offered by FedEx.com to organize FedEx shipping at the University. The Shipping administration also allows for an added level of oversight for better compliance with federal regulations. It will allow us to prevent uncertified shippers from shipping dangerous goods packages with FedEx.

Additional Resources

Associated Departments: